Registration Information

• Q. When does early registration run?
• A. March 29th through June 15, 2013

• Q. When is the last day I can register?
• A. October 12th, 2013

• Q. I need a letter of confirmation for reimbursement.
• A. We are happy to provide one. Contact Yvonne at ygandert@unm.edu

• Q. I've lost my registration/payment confirmation, how can I get a copy?
• A. We are not able to generate an exact duplicate of the registration and/or payment confirmation you would have received via email but we will have our own list of registrants and can confirm if you are on the list.

• Q. What is your refund policy?
• A. To request a refund, please contact Yvonne Gandert at (505) 277-1330 or by email at ygandert@unm.edu . If you require a refund of your conference registration, please make note of the following deadlines:
  
  • You may receive a full refund of your conference registration before July 15, 2013 .
  • You may receive a 50% refund of your conference registration before August 15, 2013 .
  • After August 15, 2013 , we will be unable to process further refunds.

Submissions Information

• Q. Where do I submit my paper?
• A. TBA

• Q. What is the deadline for my paper?
• A. June 30, 2013 to be returned with peer review comments on July 30, 2013

• Q. When is the abstract due?
• A. May 15, 2013
  http://mentor.unm.edu/conference/abstracts.html

• Q. Do I submit my paper as a PDF file or a DOC file?
• A. Please submit papers in MS Office format (.doc or .docx).

• Q. When will I know I've been accepted to present?
• A. May 30th, 2013

• Q. Do I have to have a paper to present?
• A. The submission of a paper is not mandatory, but we would greatly appreciate your contribution to our publication. It is the best way to record the great work from presenters and it adds the academic component to the conference that we are looking for.

• Q. Where do I submit my abstract?
• http://mentor.unm.edu/conference/abstracts.html

• Q. What if we can't get our paper in by the deadline?
• A. Extensions are not possible since we have to meet our own publication deadline. In order for your submission to be included in our conference materials it must be submitted no later than August 30, 2013.

• Q. What are proposal guidelines?
• A.
  1. Individual/panel presentations:
     Papers should meet the following guidelines: Word Document; length: 5-7 pages; margins 1"; single space; font: times new roman 12 p; first line: Title, second line: Author(s), third line: Institution; Abstract: 250 words; Content; References (APA style preferred). Please, use attached template.
  2. Round tables:
     Papers should include a description of the problem, overview of the content, and leading questions. Descriptions should meet the following guidelines: Word Document; length: 1-2 pages; margins 1"; single space; font: times new roman 12p; first line: Title, second line: Author(s), third line: Institution; Problem: 250 words; Overview of the Content: 500 words; Leading Questions: 500 words; References (APA style preferred).
  3. Posters:
     Posters' outlines should include a description of the problem and overview of the content. Descriptions should meet the following guidelines: Word Document; length: 1-2 pages; margins 1"; single space; font: times new roman 12p; first line: Title, second line: Author(s), third line: Institution; Problem: 250 words; Overview of the Content: 1000 words; References (APA style preferred).

• Q. Will you publish the paper we submit?
• A. Abstracts will be published in our annual program and full papers will be compiled onto a CD and given out to all attendees.

• Q. Who holds the rights to our paper once we submit?
• A. You retain all rights to submitted materials.

General Information

• Q. What is the cost for attendance for attendees?
• A. Please see pricing information here
  http://mentor.unm.edu/conference/index.html

• Q. What is a break room?
• A. Break rooms are presentations rooms.

• Q. Will there be Internet access?
• A. Yes, UNM's Lobo WiFi. Please sign on as Lobo-Guest.

• Q. Is there a program listed on your website?
• A. As we get closer to the conference and rooms fill up, we will provide a program.

• Q. Can I get an acceptance letter to include in my own dossier?
• A. Certificates will be issued to all attendees but if you need a letter we can accommodate. Please contact Yvonne Gandert at ygandert@unm.edu .

• Q. I have a book out. Can I sell at the conference?
• A. Books are okay to display and/or give away but not to sell.

Presenters Information

• Q. When will I know I am presenting?
• A. After May 30th we will begin to fill our program. Please email us directly if you would like to have the specific time or presentation.

• Q. What if I can't meet my presentation date?
• A. We may be able to offer another date and time if there are any cancelations. Be sure to stay in touch.

• Q. Do we have to submit a paper for the proceedings if we plan to present?
• A. The submission of a paper is not mandatory, but we would greatly appreciate your contribution to our publication. It is the best way to record the great work from presenters and it adds the academic component to the conference that we are looking for.

• Q. Can I still submit a paper for publication if I'm not attending?
• A. Space for publication is limited and so it must be reserved for presenters.

• Q. Will I have a projector and/or laptop available to me?
• A. Yes. Windows 7 Netbooks equipped with Microsoft Office and Adobe Reader.

• Q. Will there be someone to help me run the projector and/or laptop?
• A. We will have an IT specialist on hand to set up equipment and give you a brief overview if needed but you will be responsible for running your presentation.

• Q. Where am I presenting?
• A. We will post schedules as we near conference date.

• Q. What if I need to make copies?
• A. We urge you to make copies prior to coming but if you need we can direct you to 3 locations here on campus where you can do so. http://unmcopycenter.unm.edu .

• Q. How will my poster be presented?
• A. We will provide 36" X 48" tri-fold poster board, pushpins, and adhesive. Posters will be placed on tables in one of our ballrooms at conference.

• Q. What types of presentations are available to us?
• A. Individual, Panel, and Round Table.

• Q. How long are presentations to be?
• A. 45 minutes

• Q. Can I bring my presentation on a USB?
• A. Yes, we will provide projectors and laptops.

• Q. Can I bring my presentation on an external CD?
• A. Our laptops do not have CD drives, but you are welcome to bring one that does.

• Q. How many handouts should I anticipate bringing?
• A. Past presentations have averaged an attendance of 15-20 participants.

• Q. How are the conference proceedings handled?
• A. Conference proceedings will be made available on CD and given out at registration.

• Q. What kind of projector will we have to use?
• A. Optima Pro 160S DLP projectors

• Q. How many people are going to come to my presentation?
• A. We expect up to 400 participants and presentations are self-select. In the past we have had, on average, 15-20 people attending a presentation.

How to Cite Published Papers

• Q. How should I cite my paper?

• A. The conference papers are published in the electronic conference proceedings (CD provided to conference participants). Authors keep copyrights of their papers and might be used for further publication depending on the regulations established by your publisher. In the near future, once UNM's approve the membership organization status for the Mentoring Institute, the conference proceedings will be also published in our members website (tentatively January 2014).

  To cite your paper, please follow APA citation style: List by last names and initials; commas separate author names, while the last author name is preceded again by ampersand.

  examples:

  Author(s). (2012). Title of your presentation. In Dominguez, N. & Gandert, Y. (Eds.). 5th Annual Mentoring Conference Proceedings: Facilitating Developmental Relationships for Success. Albuquerque, NM: University of New Mexico

  Author(s). (2011). Title of your presentation. Dominguez, N. & Sundvall, L. (Eds.). 4th Annual Mentoring Conference Proceedings: Learning Across Disciplines. Albuquerque, NM: University of New Mexico

  Author(s). (2010). Title of your presentation. Dominguez, N. & Wong, C. (Eds.). 3th Annual Mentoring Conference Proceedings: Mentoring Theory and Practice: Learning from the Past and Envisioning the Future. Albuquerque, NM: University of New Mexico

  Author(s). (2009). Title of your presentation. Dominguez, N. & Wong, C. (Eds.). 2th Annual Mentoring Conference Proceedings: Making the Most of Mentoring in a World of Change. Albuquerque, NM: University of New Mexico

  Author(s). (2008). Title of your presentation. Dominguez, N. & Smith, M. (Eds.). Inaugural Annual Mentoring Conference Proceedings: Fostering a Mentoring Culture in the 21st Century. Albuquerque, NM: University of New Mexico