2025 Call for Proposals

The Mentoring Institute is excited to announce its 18th Annual Mentoring Conference: Inclusive Developmental Networks: Building Transformative Communities Through Effective Mentoring, taking place from Monday, Oct. 20 through Friday, Oct. 24, 2025, in the Student Union Building at the University of New Mexico, Main Campus, Albuquerque, NM.

During our five-day conference, productive and dynamic conversations will be nurtured as participants engage in networking and educational opportunities through facilitated learning sessions, individual and panel presentations, hands-on experiential workshops, and daily plenary sessions.

The Mentoring Institute welcomes proposals from faculty, students, researchers, professionals, and practitioners interested in the scholarship of mentoring, coaching, supervision, and leadership from non-profit and NGO organizations, governmental agencies, K-12, and institutions of higher education from all disciplines and professions.

This year, we want to create an active, inclusive, and diverse community of practice where all members can learn from each other; therefore, all accepted authors and presenters must participate in the peer-review process and register for the conference.

Important Dates 2025

Abstracts and Papers             Registration
Abstract Submission**   Feb 15 - April 22             Early Registration Feb 15 - May 30
Proposal Acceptance Notice   April 30             Presenter Registration Feb 15 - May 15
Paper Submission Due   May 30             Reviewer Registration Feb 15 - May 30
Peer-Review Process   June 1 - 30             Participant Registration** May 30 - Oct 14
Peer-Reviewed Papers Returned   July 1             Conference Program Sep 15
Final Paper Submission Due   July 30             Conference Oct 21-25

**To submit an abstract, create an account or log in to the Mentoring Institute’s website, click My Conference, and submit abstract.

***Refund policy:

Before Jun 30th – full refund

Before July 30th – 50% refund;

After August 1st - no refunds will be processed.

This year, we are amending our student author policy to encourage and support student attendance. Any prospective student authors may submit a fee waiver application to have all fees waived for their conference registration. Required peer reviews may also be reduced or waived by request.

To submit a fee waiver request:

  1. Submit an email to mentor@unm.edu with the subject line "Student Author Fee Waiver Request" requesting a registration fee waiver, and/or a reduction/waiver for required peer-review.
  2. Proof of full-time enrollment as a student in a degree-seeking program at an institution of higher education (undergraduate through masters level students only).
  3. Requests submitted before April 15, 2025.

 

What We Are Looking For

TBD

 

Guidelines for Presenters & Reviewers

Presenters for the 2025 conference must meet the following requirements for their session presentation, abstract, and paper development. (Please read these carefully, as they are mandatory for all presenters.)

 

Enrollment of Presenters & Reviewers

All presenters must have an account with the Mentoring Institute. If you are new to our community, please click here to create an account. If you are a previous presenter or participant, there is no need to create an account or use previous credentials to log in to the Mentoring Institute’s website. Click on My Conference and submit abstract.

By applying to present at the 18th Annual Mentoring Conference, all accepted authors and co-authors agree to contribute to this mentoring community by participating in the peer review process between June 1 and 30, 2025.

 

Submission of Abstract for Review

Three types of papers are appropriate for presentation at the 18th Annual Mentoring Conference: (1) Research Projects, (2) Case studies of Programs or Projects, and (3) Theoretical Models, Conceptual Papers, or Systematic Literature Reviews. Presenters/authors should specify in the Introduction of their abstract if their presentation is an individual or group session. The main presenter/author must submit a 300-word abstract between February 15th and April 15th.

Presentation of Research. The four parts of the 300-word abstract should include (1) Style of presentation & Introduction of topic, (2) Conceptual or theoretical framework, (3) Methodology, and (4) Outcomes and discussion. Each of the four parts is limited to 75 words each.

Presentation of Program, Model, or Project. The four parts of the 300-word abstract should include (1) Style of presentation & Introduction of the topic; (2) Relevant research, concepts, and theories supporting the development of the program, model, or project; (3) Context; (4) Outcomes and discussion. Each of the four parts is limited to 75 words each.

Presentation of Theoretical Models, Conceptual Papers, or Systematic Literature Reviews. The four parts of the 300-word abstract should include (1) Style of presentation & Introduction of topic; (2) Relevant research, concepts, and theories supporting the development of the model, or project; (3) Context; (4) Outcomes and discussion. Each of the four parts is limited to 75-words each.

 

Expectations for Accepted Presentations

Individual or lead authors of group presentations will be notified of their acceptance by April 30, 2024. Additional instructions for paper submissions will be provided to you following notice of acceptance.

 

Presentation
Presenters are assigned a 45-minute slot; we suggest a TED Talk format for the first 30 minutes of the presentation, 10 minutes for Q&A, and 5 minutes for the session's evaluation.

 

Paper Development
Submission of a 5–7-page paper on the topic of your presentation is mandatory no later than May 30, 2025. Papers will be peer-reviewed and published in the online journal The Chronicle of Mentoring and Coaching.

 

Review of Paper Submissions
Each accepted abstract author must review 2-3 papers between June 1 – 30, 2025. All authors, presenters, and reviewers will use the individual sign-in and password used to create their account.

 

Presenter Registration
Conference registration and payment: all authors, presenters, and reviewers must register for the Conference for their names to be included in the conference program and for their papers to appear in The Chronicle of Mentoring and Coaching.

 

Presenter Benefits
All registered presenters will have access to all plenary, keynote, poster, and facilitated learning sessions. Accepted presenters will receive a $100 discount from the standard fee of $600 with their acceptance code as a token of our appreciation for their contributions.

 

Student Fee Waivers (policy amended from 2024)

This year, we are amending our student author policy in order to encourage and support our presenting student authors. Any prospective, presenting student authors may submit a fee waiver application to waive all fees for their standard conference registration. Required peer reviews may also be reduced or waived by request.

To submit a fee waiver request:

  1. Submit an email to mentor@unm.edu with the subject line "Student Author Fee Waiver Request" requesting a registration fee waiver, and/or a reduction/waiver for required peer-review.
  2. Proof of full-time enrollment as a student in a degree-seeking program at an institution of higher education (undergraduate through masters level students only).
  3. Requests submitted before April 15, 2025.

**Please note waivers do NOT apply to non-presenting student participants.**

Recap of Submission Process & Deadlines

  1. Call for Proposals: The 2025 Call for Proposals released on Feb. 15, 2025. Abstracts must be submitted through our website using the above submission guidelines.
  1. Abstract Submission: The deadline to submit abstracts is Apr. 15, 2025. Authors will be notified of proposal acceptance or exclusion by Apr 30, 2025.
  1. Presenter Registration: Accepted presenters must register for the conference no later than May 15, 2025. Failure to complete registration by this deadline will result in removal from the accepted presenter list; subsequently, vacant slots will be offered to other presenters.
  1. Last Date to Register as Peer-Reviewer: If you are not a conference presenter and are interested in being a peer reviewer, the deadline for registration is May 15, 2025.
  1. Paper for peer review: authors whose abstracts are accepted must submit their paper by May 30, 2025.
  1. Peer Review: The review process will occur from June 1-30, 2025. Papers will be returned from peer review on July 1, 2025. At this time, authors may accept desired suggestions and make final edits.
  1. Final Paper: Final paper submissions are due electronically by July 30, 2025.
  1. Conference Program: Presenters with finalized papers will receive information regarding their presentation slots by September 15, 2025.